![]() With automatic conversions, you save on time and prevent time-related confusion. Instead, you can use downloadable calendar invite links which automatically update to fit the recipients’ local time zones. Creating time zone-based calendars and manually mailing them to each attendee may not be the best way to handle this situation this approach is costly and time-consuming. Embed downloadable calendars in your registration systemįor global events, you will need to have different calendars for each time zone to prevent confusion. For instance, you can say something like, “the event will run for two half-day on 14th and 15th June 2021.”Ģ. If you must mention time, you can give clues on how much of their day the event will take. That way, you’ll avoid locking out potential attendees due to time inconveniences. ![]() If you’re unable to do this in advance, you can collect the time zones along with other registration details as you grow your guest list.įor the latter case, you should not include the exact time in the event’s promotion message. We recommend that you research before you go live or open the event registration. Survey your target audience and understand when they’ll be available before setting the dates and exact times for the event. Research on your target audience’s time zones Or rather, how do you ensure that as many people in a majority of the time zones attend your event? Here a few power tips on how to plan an event for audiences from different time zones.ġ. So, how do you ensure that nobody is left out? However, with time zone differences, you may not find a fitting schedule for all your attendees. When you invite people to attend virtual meetings, you need to ensure that they’ll be available. While virtual events seem to solve most of these traditional challenges, they also come with their fair share of problems, the most significant one being availability. From severe jet lags to long flights and early starts, physically transitioning from one time zone to another is probably every event planner’s nightmare. If you’ve been organizing global events for some time, you inevitably know how strenuous it can be. Your Guide to Planning an Event With Multiple Time Zones
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